During the Batavia Township meeting Tuesday, July 7, administrator Rex Parsons opened the bids for the 2009 paving project. Parsons received six bids from local companies ranging in price from $139,057 – $254,708. Service director Ken Embry was asked to review the bids during the meeting and make a recommendation to the board before the close of the meeting.
“The Schumacher Paving bid matched exactly what we put out for bid,” said Embry. “It is my recommendation that the board award the 2009 paving contract to Schumacher with their bid of $139,057.60.”
Each bid received by the township offered the same quality work with the same specifications. The board approved the bid from Schumacher Dugan Construction, of West Chester, as the lowest and best bidder.
"Most of the roads are in the south section of the township," said Parsons. "We try to do roads in the same general area because of the cost of moving equipment around. With the contract we also have the option of adding or subtracting roads which enabled us to add a section of Apple Road which was in bad need of repair. We hope to have all the roads completed by the second week of August, we want to get it done before school starts."
Zoning Administrator Denise Kelley presented the trustees with a plan for an overlay district, which will encompass all property within the township. Trustee Archie Wilson explained to Kelley the need for guidelines for each type of building and noted that overlay zoning would give the trustees more control over property development. He noted that the overlay would be different for businesses, multi-family homes and single-family homes.
According to the overlay plan, those who want to build on a property would have to come before the board of trustees with their plans before zoning would be approved.
Board members were asked to look over Kelley's plans and offer suggestions and recommendations.
In other business:
After a discussion about salt prices offered by the state and county, the board of trustees approved the recommendation of Parsons for a bid from Cargill Inc. The company will provide the township with 1,500 tons of salt at a price of $61.97 per ton.
Although the township has no specific ordinances specifying that property owners keep grass mowed, Kelley said that if anyone had an issue they could contact her at the township office and she would notify the health department.
Parsons reported that the Williamsburg to Batavia Hike Bike Trail ribbon cutting on June 19, was well attended. He said that the group would be working this fall to get the trail to the campground at East Fork State Park.
Parsons said the Clermont Philharmonic Concert held on June 21, had more than 90 people in attendance.
"Rex went far beyond the call of duty while playing host for the event," said Wilson. "We really want to thank you, Rex, for stepping up. He took a number of chairs out for people. You did a great job, Rex."
Parsons reported that the board of county commissioners denied the right of way easement in Buxton Meadows. After a public hearing held on June 22, the board denied the request.
The board received thank you notes from Girl Scouts who use the conference room at the community center for their bi-monthly meetings.